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Vangst

Inventory Control Coordinator

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Cortland, NYOn-site$25/hr
Posted Wednesday, 2/4/2026

Inventory Control Coordinator

Overview
Our client is seeking an Inventory Control Coordinator to own and protect inventory accuracy across production operations. This role is critical to ensuring production executes reliably, compliantly, and without interruption. Inventory accuracy here is not an administrative task—it is a core production enablement function.

Reporting to the Production Director / Scheduler, this role ensures that production schedules, staffing plans, and execution decisions are built on trusted, real-time inventory data. The Inventory Control Coordinator operates at the intersection of production execution, planning, and compliance, working closely with Production, Warehouse, Supply Chain, and QA to maintain readiness and traceability.

Key Responsibilities

Production-Focused Inventory Control

  • Own inventory accuracy for all production-related materials, including raw cannabis, WIP, bulk, packaging, and finished goods

  • Ensure timely and accurate inventory transactions to support production schedules

  • Prevent discrepancies that could disrupt production flow or regulatory compliance

  • Serve as the primary inventory point of accountability for Production

Intake of Raw Cannabis Materials

  • Receive and intake raw cannabis materials from external licensed partners

  • Verify quantities, lot numbers, licenses, and documentation upon receipt

  • Execute accurate and timely intake transactions in METRC and ERP systems

  • Coordinate physical receiving and staging to support production readiness

  • Identify and escalate discrepancies immediately to protect production and compliance

Transfers Out of Production (Processing → Distribution)

  • Execute compliant transfers of finished goods from the Processing license to the Distribution license

  • Ensure all transfers are accurately recorded in METRC and ERP systems

  • Maintain complete traceability of product, lots, and quantities across licenses

  • Coordinate transfer timing to align with production completion and distribution readiness

  • Prevent transfer delays that could constrain production space or inventory flow

Material Availability & Production Readiness

  • Confirm material availability prior to scheduled production runs

  • Ensure correct materials and inventory statuses are staged and ready

  • Support print and packaging readiness through accurate inventory visibility

  • Proactively escalate inventory risks that could impact the Master Production Schedule

Cycle Counts & Physical Verification

  • Execute routine cycle counts focused on production-critical inventory

  • Partner with Warehouse teams to reconcile physical and system inventory

  • Investigate variances that impact production readiness or compliance

  • Implement corrective actions to prevent repeat discrepancies

Inventory Transactions & Data Integrity

  • Ensure disciplined execution of all inventory transactions in ERP and compliance systems

  • Maintain accurate lot, batch, and license traceability

  • Prevent negative inventory, phantom inventory, or undocumented material movement

  • Support accurate reporting of WIP, bulk, and finished goods

Compliance, Traceability & Documentation

  • Ensure inventory handling supports GMP, QA, and regulatory requirements

  • Maintain complete, audit-ready documentation for inspections and reviews

  • Support METRC reconciliations and regulatory reporting

  • Partner with QA to ensure inventory practices protect product quality and compliance

Cross-Functional Collaboration

  • Coordinate with Warehouse teams on receiving, staging, and put-away activities

  • Communicate with Supply Chain and Distribution when inventory risks threaten production execution

  • Support Production Managers with inventory-related problem-solving and decision-making

Our client reserves the right to modify or assign additional duties as business needs evolve.

Qualifications & Skills

  • Execution-focused mindset with strong ownership and attention to detail

  • Clear and effective communicator across production, warehouse, and leadership teams

  • Solid understanding of manufacturing workflows, BOMs, and routing structures

  • Ability to identify issues early and escalate appropriately

  • High standards for data accuracy, completeness, and discipline

  • Intermediate to advanced Excel proficiency

  • Experience working in ERP/MRP systems (e.g., Acumatica, SAP, NetSuite)

Education & Experience

Required

  • 3+ years of experience in inventory control, materials management, or manufacturing operations

  • Experience in a regulated manufacturing environment (cannabis, food, pharma, nutraceutical, or similar)

  • Strong attention to detail and process discipline

  • Hands-on experience with ERP or inventory management systems

  • Ability to work cross-functionally with Production, QA, and Supply Chain

  • Comfortable operating on the production floor

Preferred

  • Experience with METRC or similar track-and-trace systems

  • Experience supporting audits and regulatory inspections

  • Advanced Excel or Google Sheets skills

  • Familiarity with cycle counting and inventory control best practices

Core Expectations

Sound Judgment

  • Take ownership of decisions, behaviors, and outcomes

  • Act in alignment with business priorities and organizational values

Problem Solving

  • Be proactive, solution-oriented, and communicative

  • Bring forward thoughtful recommendations when challenges arise

Continuous Learning

  • Remain coachable and adaptable in a fast-paced environment

  • Embrace feedback and new processes to improve performance

Documentation & Organization

  • Maintain accurate, timely inventory and planning data

  • Use systems and tools effectively to support cross-functional alignment

Flexibility

  • Adapt to shifting production priorities and operational demands.