Description
We are recruiting on behalf of our client , a well-established and rapidly growing organization in New York State's regulated cannabis industry. With roots in Upstate New York agriculture, our client is known for producing high-quality products while maintaining a strong commitment to sustainability, community, and operational excellence.
Why Join Our Client?
- Competitive hourly pay with benefits including health insurance, 401(k), and paid time off
- Employee perks such as free farm-fresh vegetables, gym membership, and product discounts
- Opportunity to be part of a growing organization in a dynamic, fast-evolving industry
- Collaborative, people-first workplace culture
The HR and Office Administration Department supports all other departments within NYHO and is responsible for ensuring staff have the tools they need to get their job done.
Within that context, the Office Coordinator coordinates and manages procedures and office administrative tasks
systems, provides support to the HR/Office Manager, Leadership Team, Accounting Department, and other staff as availability allows. The Office Coordinator works closely with other HR/Admin team members to seamlessly provide support to all other departments within the company.
Responsibilities & Focus
● Greet and receive visitors to the office; ensure compliance with sign-in procedures
● Manage/prioritize workflow daily, ensuring that deadlines are met and work is completed
accurately
● Provide administrative support to HR/Office Manager, including upkeep of employee records
records/filing and staff communication
● Provide support to the Leadership Team, including running errands, ordering/delivering
meals, setting up for meetings, etc.
● Receive, sort, and distribute the mail and package deliveries
● Monitor and re-stock break room items
● Complete general administrative support tasks for Finance/Admin department, such as
filing, making copies and scans, mobile deposit of checks, and setting up for meetings, as
assigned by HR/Office Manager
● Serve as a liaison between tenants and owner for properties owned by company
President, facilitate tenant participation in Buildium, coordinate landlord/tenant
communication, as directed by HR/Office Manager
● Assist the HR/Office Manager with developing and maintaining effective administrative
routines, protocols, and procedures
● Track and maintain business accounts for software such as Google Suite, Slack, Docusign, etc, periodically reconciling and investigating charges
● Assist with building security software and employee access, in coordination with HR/Office Manager and Facilities Manager
● Route contracts and other documentation for signature electronically using Docusign
● Respond to questions and requests for information from staff
● Responsible for maintenance of office equipment, including computers, copiers, phone
system, etc.
● Coordinating/organizing company-wide events
● Coordinate office IT needs, including coordination with IT consultant, under direction of HR/Office Manager
● Coordinate Monthly Free CBD Product program
● Maintain office supplies by checking inventory and ordering items
● Provide varied administrative support to other departments within the organization, as needed
● Maintain strict confidentiality with regard to employee information
● Maintain polite and professional communication via phone, email, and mail
● Handle multiple projects as assigned
● Handle sensitive information in a confidential manner
*The company reserves the right to add or change duties at any time.
Qualifications & Skills
● Ability to multitask and prioritize in a fast-paced environment
● Friendly, customer service-oriented personality with the ability to maintain composure under pressure
● Possesses exceptional organizational skills
● Ability to problem-solve and troubleshoot issues as they arise
● Exercises good judgment and possesses critical thinking skills
● Ability to lead projects or function in a support role, as appropriate
● Proficiency with common word processing and spreadsheet software
● Excellent written and oral communication skills
● Must have reliable transportation
Education / Experience
● HS Diploma or equivalent, some college preferred
● 2-4 years of administrative support experience
Core Expectations
Sound Judgment
● Own your responsibilities, behaviors, and decisions.
● Make choices that align with business priorities and the company's values.
Problem Solving
● Be proactive, solution-oriented, and communicative.
● Bring forward thoughtful recommendations when challenges arise.
Continuous Learning
● Be coachable and willing to adapt and grow.
● Embrace feedback and new methods to improve performance.
Documentation & Organization
● Maintain accurate and timely supply planning data.
● Use planning tools and systems effectively to support cross-functional alignment.
Flexibility
● Be ready to assist with reasonable tasks outside of your job description as needed.
About Vangst:
Vangst is the cannabis industry's hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained & credential full-time employees, Vangst has built the industry's go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,20__0+ of the cannabis industry's leading businesses.
Since raising their seed round in 2018, Vangst has become one of the fastest-growing companies in the cannabis industry and was recognized as one of Fast Company's Most Innovative Companies.
Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.
Vangst's headquarters is in Denver, CO. Vangst is a Series B company and backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dogg's Casa Verde Capital, and others.
Vangst provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.