Purchasing Administrator

Overview

Every smooth manufacturing operation relies on a reliable supply chain. As a Purchasing Administrator at Letts Industries Inc., you will play a crucial role in keeping our production and facility operations running without interruption. You will manage purchase orders, maintain precise inventory and purchasing records, and serve as the main operational bridge between our suppliers and internal teams.

If you thrive in an organized, detail-focused environment where your work directly impacts daily operational success, this position offers a stable, collaborative setting where you can build on your procurement experience.

What Success Looks Like

In this role, success means ensuring materials and supplies arrive on time, records are accurate, and partners across the business are informed. You will balance routine administrative workflows with active problem-solving to resolve supplier or delivery issues swiftly.

Day-to-day responsibilities include:

• Purchase Order Management: Create, process, track, and issue purchase orders following company guidelines and agreed supplier terms.
• Supplier Communication: Contact suppliers daily to confirm order acceptances, verify pricing, track delivery schedules, and resolve any discrepancies in quantities or timelines.
• Data & Inventory Accuracy: Maintain updated purchasing databases and inventory logs to ensure system data matches physical reality.
• Cross-Department Collaboration: Work closely with Accounts Payable and Finance to match purchase orders, receiver documentation, and invoices for timely payment processing.
• Internal Support: Act as a responsive point of contact for internal team members requesting updates on material availability and delivery timelines.
• Reporting & Evaluation: Assist the procurement team with supplier performance tracking, data entry, and regular purchasing reports.

Qualifications & Requirements

Must-Have Experience & Skills

• Proven administrative experience in purchasing, procurement, or supply chain support.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, with practical, working experience using Microsoft Excel for data entry and tracking.
• Basic understanding of fundamental procurement processes, purchase orders, and inventory concepts.
• Strong organizational skills with a consistent eye for detail and data accuracy.
• Clear, professional written and verbal communication skills for effective supplier and team interactions.
• Ability to manage routine daily tasks while prioritizing urgent operational requests.

Nice-to-Have Experience & Skills

• Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Hands-on experience using ERP software or dedicated procurement platforms.

How to Apply

If you are a detail-oriented professional looking to make an impact within a dependable manufacturing team, we encourage you to apply. Please submit your application and resume to begin the conversation.