PipeDreams logo
PipeDreams

Office Assistant

Apply to Job
Full-timeHayward, CaliforniaOn-site$30 - $34/hrOffice
Posted Monday, 10/7/2024
As an Office Assistant you will support the General Manager, all departments and employees within the company. You will handle a variety of tasks. Your responsibilities may include, but not be limited to making travel and meeting arrangements, preparing reports, following up customer concerns and maintaining appropriate filing systems. 

 

Key Responsibilities

 
  • Answer and direct phone calls
  • Follow up with incoming customer concerns
  • Organize and schedule appointments
  • Plan meetings and take detailed notes
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deal and suppliers
  • Assist with reconciliation
  • Provide general support to visitors
  • Assist with timecards/payroll
  • Conduct requested research
 

Skills, Knowledge and Expertise

 
  • HS Diploma
  • Prefer knowledge of ServiceTitan
  • Proficient in MS Office
  • Attention to detail and problem solving
  • Strong organizational skills
  • Excellent written and verbal communication skills
 

Benefits

 
  • $30-$34/hrly
  • Health, Dental and Vision
  • Eligible for HSA Account
  • Vacation, Holiday and Sick Pay
  • 401K
  • Company Stock Options


Benefits
  • $30-$34/hrly
  • Health, Dental and Vision
  • Eligible for HSA Account
  • Vacation, Holiday and Sick Pay
  • 401K
  • Company Stock Options


Key Responsibilities
  • Answer and direct phone calls
  • Follow up with incoming customer concerns
  • Organize and schedule appointments
  • Plan meetings and take detailed notes
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deal and suppliers
  • Assist with reconciliation
  • Provide general support to visitors
  • Assist with timecards/payroll
  • Conduct requested research


Skills, Knowledge and Expertise
  • HS Diploma
  • Prefer knowledge of ServiceTitan
  • Proficient in MS Office
  • Attention to detail and problem solving
  • Strong organizational skills
  • Excellent written and verbal communication skills