MD - Administrative Coordinator

The Role

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while providing a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough.  The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines

• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted

• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctively hospitable nature

• Write and distribute email, correspondence memos, letters, faxes and forms

• Ensure efficient and smooth day-to-day operation of the facility

• Maintain various logs and files, including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, and security equipment

• Sign for, schedule, and accept deliveries, and ensure the accuracy of orders

• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars

• Perform daily, weekly, and monthly security checklists

• Maintain supply inventory and keep all areas stocked regularly (paper goods, printing areas, groceries, restrooms, and dry storage)

• Keep common areas clean and tidy, including reception, meeting rooms, and the kitchen

• Facilitate group lunch set-up and light trash removal

• Light data entry and proofreading/polishing internal and external documents

• Creation of PowerPoint and/ or reports for distribution

• Provide general support to visitors and act as the point of contact for internal and external clients

• Submit and reconcile expenses to include bluebird reports and petty cash

• Any other task as assigned

Qualifications

• 2 years’ experience in an administrative role

• Excellent professional verbal and written communication skills

• Capacity to multitask and stay organized in a fast-paced environment

• Proven ability to work within a team environment and support colleagues

• Hospitality experience is a plus

• Understands and complies with the rules, regulations, policies, and procedures of GTI

• Demonstrates ability to self-motivate and innovate

• Ability to use initiative and independent judgment appropriately while not overstepping the chain of command

• Ability to establish and maintain effective working relationships with all employees

• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion

• Organizational & presentation skills, leadership

• Understanding & adhering to applicable state and federal regulations as they pertain to the industry, safety regulations, local municipal codes, and organizational rules, regulations, directives, and standard operating procedures

• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet application,s and email

Additional Requirements

• Must pass any required background checks

• Must be and remain compliant with all legal or company regulations for working in the industry

• Must possess valid driver’s license

• Must be a minimum of 21 years of age

• Must be approved by the D.O.A. to receive an Agent badge

About Vangst:

Vangst is the cannabis industry’s hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained & credential full-time employees, Vangst has built the industry’s go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,200+ of the cannabis industry’s leading businesses.

Since raising their seed round in 2018, Vangst has become one of the fastest-growing companies in the cannabis industry and was recognized as one of Fast Company’s Most Innovative Companies.

Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.

Vangst’s headquarters is in Denver, CO. Vangst is a Series B company backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dogg’s Casa Verde Capital, and others.

Vangst provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.