Bookkeeper (A/R and A/P)

Position Summary:

We are seeking a detail-oriented and experienced Bookkeeper to join our finance team. This role is critical to daily financial operations, with responsibilities across accounts payable, accounts receivable, ledger maintenance, reconciliations, and financial recordkeeping. The ideal candidate is organized, proactive, and proficient in QuickBooks Desktop and Excel, with a solid understanding of accounting principles and strong follow-through. 

Core Responsibilities:

Accounts Payable (A/P)

• Process and enter vendor invoices accurately and on time. 
• Match purchase orders, receipts, and invoices to ensure accuracy and proper authorization. 
• Schedule and issue payments (ACH, check, wire) in accordance with payment terms and internal controls. 
• Maintain vendor files/profiles and respond to vendor inquiries professionally. 
• Ensure compliance with internal approval protocols and documentation requirements. 

Accounts Receivable (A/R)

• Prepare and send customer invoices in a timely, accurate manner. 
• Monitor A/R aging and follow up on past-due accounts to support collections. 
• Record customer payments and reconcile receivables to supporting documentation. 
• Respond to customer billing questions and resolve discrepancies. 
• Process credit memos, refunds, and write-offs as needed and with appropriate approval. 

General Bookkeeping & Reconciliations

• Maintain accurate ledgers and financial records in accordance with accounting standards and internal policies. 
• Reconcile bank accounts, credit cards, and other financial accounts monthly. 
• Support month-end and year-end close activities, including reconciliations and documentation. 
• Prepare financial summaries and basic reporting for the President/leadership as requested. 
• Maintain adherence to accounting policies and internal controls. 

Administrative & Team Support

• Organize and maintain digital and physical financial documentation. 
• Support audit readiness and assist during annual audits as needed. 
• Collaborate cross-functionally to support financial operations and resolve discrepancies. 
• Recommend and support improvements to systems, workflows, and processes. 

Required skills:

• Minimum 2+ years of bookkeeping or accounting experience. 
• Proficiency in QuickBooks Desktop. 
• Solid knowledge of core accounting principles (A/P, A/R, reconciliations, general ledger). 
• Proficiency in Microsoft Excel and Microsoft Office Suite. 
• High attention to detail, accuracy, and confidentiality. 
• Strong written and verbal communication skills. 

Desired skills:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field. 
• 3–5 years of experience in a similar role. 
• Experience working in regulated and/or fast-paced industries (e.g., cannabis, healthcare, manufacturing). 
• Familiarity with accounting software integrations and reporting tools. Associate’s or Bachelor’s degree in Accounting, Finance, or related field
•  3–5 years of experience in a similar role
• Experience in regulated or fast-paced industries (e.g., cannabis, healthcare, manufacturing)
• Familiarity with accounting software integrations and reporting tools